Where to find these preferences
Choose Edit > Preferences.
In the Preferences window, click Search in the list to the left.
Click the Company Preferences tab.
Search preferences affect all users. Only the QuickBooks Administrator can change them.
You should regularly update search information so QuickBooks has the most current information when you do a search. Information you enter after your last update doesn't show up when you search. You can manually update search information in the search window or in Preferences. However, to save you time, QuickBooks can automatically update for you.
Select Update automatically to have QuickBooks take care of updating search for you.
Click the Update every drop-down arrow and select how often you want search to update. We recommend updating every 30 minutes.
Update search information
Click Update search information to update your search information immediately.