Use this window to add new fixed assets to your Fixed Asset Item list and
to change information about fixed assets already on the list.
The type of item. Must be Fixed Asset.
Enter/edit an identifying name or number for your fixed asset; for example,
739 Barker St. for a rental property or Truck #5 for a new addition to a fleet
of tow trucks. This value must be unique.
Click an asset account for your asset from the drop-down list or choose
New to create a new one.
In this section, enter or edit information about the purchase of your
Enter/edit a description of the purchased asset.
Select whether the item is new or used. This will aid in calculating
Enter/edit the date you purchased the asset, or select a date from the
Enter/edit the asset's purchase price.
Enter/edit the name of the vendor from whom you purchased the asset.
Important: The Vendor/Payee is not saved to your
Vendor list when you save this fixed asset item to your Fixed Asset Item list.
Click Vendor Center and
add the vendor if necessary.
In this section, enter or edit information about the sale of your asset when
you sell it.
Item is sold
Select this checkbox when you sell the asset. This enables you to enter
information in the rest of the fields in this section.
Enter/edit a description of the sale of the asset. When you select Item is
sold the purchase description appears in this field for you to edit.
Enter/edit the date you sold the asset, or select a date from the pop-up
Enter/edit the amount for which you sold the asset.
Enter/edit any expenses incurred during the sale.
In this section, enter or edit information about your asset, such as any
improvement costs or when the warranty (if any) expires.
Enter/edit any description of the asset—maker, brand, and so on.
Enter/edit information about where the asset is located or has been placed
Enter/edit the purchase order number if you used a purchase order to buy the
Enter/edit the serial number of the asset. For a vehicle, enter the VIN.
If applicable, enter/edit the date the warranty for the asset expires, or
select a date from the pop-up calendar.
Enter any notes about the asset you feel you might need to track it
properly, such as notes about repairs or upkeep.
Click to save the current fixed asset and clear the fields so you can create
another fixed asset.
Click to create a custom
field you can use to track whatever information you need.
If your accountant uses QuickBooks Fixed Asset Manager to manage your fixed
assets (for example, calculating depreciation), and has added information from
Fixed Asset Manager to your QuickBooks file, four more fields are visible on
the right side of the Edit Fixed Asset Item window. These fields are based on
data from the Fixed Asset Manager. You can't edit them.
Fixed Asset Manager Asset Number
The number used by the Fixed Asset Manager to identify your asset.
The total cost of your fixed asset. This can include the cost of
improvements or repairs. This amount is used to figure depreciation.
Year-End Accumulated Depreciation
This is the total amount of depreciation expense since the fixed asset was
acquired as of the end of the year, based on Fixed Asset
Year-End Book Value
This is the asset's cost or basis less accumulated depreciation
as of the end of the year, based on Fixed Asset Manager