Only the QuickBooks Administrator can do this task.
After you create a portable company file (.qbm) you can restore the file on the destination computer. QuickBooks uncompresses the file and then rebuilds your company file. This process may take a few minutes.
To do this task
Go to the File menu and click Open or Restore Company.
Click Restore a portable file and then click Next.
Browse to the location where you saved the portable file, which will have a .qbm file extension (for example, mycompanyname.qbm).
Select the portable file and click Open.
Click Next. The Save Company File as window opens.
To prevent overwriting your existing company file, rename the company file by typing a new name in the File name field. For example, you may want to add
a date or version number such as mycompanyname-Jan2-2007.qbw, or mycompanyname-v2.qbw.
Never restore a company file without renaming it first unless you intend to
overwrite your existing company file. If you do so, you will lose all data in your existing company file. Do not change the .qbw filename extension.
After you have renamed the file, click Save. QuickBooks converts the portable file to a regular company file with a .qbw extension.
Note: The .qbw file created from the portable company file might be smaller than your original .qbw file. This is normal.
Portable company files overview
File extensions used in QuickBooks
Troubleshoot portable file problems