QuickBooks uses the following default location, depending on your Windows operating system, when creating new company files or moving existing company files:
Windows XP: C:\Documents and Settings\All Users\(Shared) Documents\Intuit\QuickBooks\Company Files
Windows Vista: C:\Users\Public\Public Documents\Intuit\QuickBooks\Company Files
Note: Windows XP users see the folder as "Shared Documents" when browsing (clicking folders)
but QuickBooks and Windows display the folder only as "Documents" in paths and addresses.
To do this task
Go to the File menu and
click Open or Restore Company.
Click Open a company file (.QBW) and then click Next.
In the Open a Company window:
Click the Look in drop-down arrow and then browse to the new location of the company file.
If other users will be working in this company file at the same time, select the Open file in
multi-user mode checkbox at the bottom of the window.
Note: If you plan to use the company file in multi-user mode, the folder where the company file is located must be shared.
Click the company file and then click Open.