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Back up to a CD or DVD using Microsoft Windows XP

These instructions are for Windows XP only. If you use Windows 7 or Windows Vista, follow the instructions instead.

Important: Windows XP includes an integrated CD Writing Wizard. After backing up in QuickBooks, you must then use the Windows CD Writing Wizard to write the backup file to your CD.

If you've already backed up to a CD or DVD once before and don't need to change any of your settings, you can click Finish in the backup wizard at any time to complete the backup using your existing settings.

To do this task

  1. Open the company file you want to back up.

  2. Insert a recordable CD or DVD into your computer's CD/DVD drive.

  3. Choose File > Create Backup to open the backup wizard.

  4. Select Local backup.

  5. If you haven't already done so, click Options to set your backup defaults and choose your CD/DVD drive as the location to save your backups to. Click OK.

  6. Click Next, click Save right now, and then click Next.

    Note: Although you selected your CD/DVD drive as the default location, QuickBooks temporarily saves the backup (until you write it to a CD or DVD) in the Windows temporary burn folder:

    C:\Documents and Settings\(user name)\Local Settings\Application Data\Microsoft\CD Burning

  7. Click Save to use this location and start the backup.

    Note: QuickBooks verifies the integrity of your company file based on the backup defaults you set, temporarily closes your company file, and then creates the backup.

  8. When the backup is complete, QuickBooks displays a message showing the location of the backup file. Click OK.

  9. In the Save to CD/DVD message, click either:

    • Burn Now to immediately burn the backup file to a CD/DVD.

      Choosing Burn Now starts the Windows CD Writing Wizard. Follow the onscreen instructions to burn the backup to your CD/DVD.

    • Burn Later to burn the backup file to a CD/DVD later.

      Note: Complete these steps outside of QuickBooks when you're ready to burn the files to CD.

      1. In Windows Explorer, browse to your CD-ROM drive.

      2. Under Files Ready to be Written to the CD select the backup file (.qbb) to burn to the CD/DVD.

      3. Go to the File menu and click Write these files to CD.

      4. Follow the onscreen instructions to burn the backup to your CD/DVD.

If you don't want to use the Windows CD Writing Wizard

QuickBooks automatically uses the Windows CD Writing Wizard to back up your company file. If you want to use third-party CD writing software instead, follow these instructions.

  1. When the Windows CD Writing Wizard appears click Burn Later.

  2. Use your CD/DVD writing software to write the backup from this location:

    • C:\Documents and Settings\(user name)\Local Settings\Application Data\Microsoft\CD Burning

For help writing to the CD or DVD, use the documentation provided with your CD/DVD writing software.

Why do I get a message that I don't have rights to save the file?

Most likely, it's because you don't have permission to save to the CD Burning folder:

  • C:\Documents and Settings\(user name)\Local Settings\Application Data\Microsoft\CD Burning

Search Microsoft Help for "Folder permissions" to learn about editing folder permissions.

How can I verify the backup was burned to the CD or DVD?

You can insert the CD or DVD in another computer and view its contents. Or you can view the contents on your own computer.

Browse to your CD/DVD drive location (right-click the Start button and click Explore). Windows XP lists both " Files Ready to be Written to the CD" as well as "Files Currently on the CD." If you've burned the backup to your CD, the backup file will be listed under "Files Currently on the CD."

See also

KB ID# H_BACKUP_HDI_TO_CD_XP
9/26/2016 10:18:00 PM
PPRDQSSWS400 9138 Pro 2017 82ac31