If you prefer not to use your own email program to send forms and reports from QuickBooks, you can switch to web mail or, in some cases, QuickBooks E-mail.
Choose Edit > Preferences.
In the Preferences window, click Send Forms in the list on the left.
In the Send email using section, do one of the following:
To use QuickBooks E-mail, select QuickBooks E-mail.
Note: QuickBooks E-mail is available only to certain QuickBooks users.
QuickBooks E-mail is only available to users who subscribe to 1 or more of these services:
Intuit Merchant Services
Accountant's Copy File Transfer
QuickBooks Enterprise Full Service Plan
QuickBooks Billing Solutions
QuickBooks Pro Plus and Premier Plus
To use a web mail service:
In the Send email using section, select Web Mail. QuickBooks displays a table to list your web email addresses.
Click the Add button. QuickBooks opens the Add Email Info window.
Enter your email information
Change preferences for sending forms
Troubleshoot email problems