Next to each field name:
Select the Screen checkbox if you want to see the field on your computer screen while filling out the form in QuickBooks.
Select the Print checkbox if you want the field to appear on the printed form.
For example, if you assign sales reps to your customers, you may want to see who a customer's sales rep is when you create invoices in QuickBooks. However, you may not want the sales rep to appear on printed invoices you send to customers. In this case, next to REP you'd select the Screen checkbox but leave the Print checkbox unselected.
Note: Some fields are designed only for printed forms. In these cases, the Screen checkbox is grayed out.
Add or remove fields from forms