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Maximum numbers of list items and transactions

limit customers items vendors employees accounts

QuickBooks is designed for small businesses with 20 or fewer employees and annual revenues of less than $2 million. It is intended to store at least 2 years of detailed transactions in a company file, allowing you to compare your current business performance with previous years.

To maintain the performance of your system, lists in QuickBooks can have only a certain number of items in them.

How can I find out how close I am to the maximums?

The total numbers of customers, items, and names in your company data file are shown in the Product Information window. To open it, press the F2 key.

Maximum number of transactions

QuickBooks can handle a maximum of 2 billion transactions. Typically, the maximum is limited more by your computer's hard disk space than by QuickBooks.

Maximum number of items in lists

List

Max Items
(Simple Start,
Pro, Premier)

Max Items
Enterprise

Chart of accounts

10,000

10,000

Items, including inventory items

(Group items can contain only 20
individual items)

14,500

>100,000

(29,000 in version
6.0 and earlier)

Job types

10,000

10,000

Vendor types

10,000

10,000

Customer types

10,000

(20 in Simple Start
Free Edition)

10,000

Payroll items

10,000

10,000

Price levels

100

100

Classes

10,000

10,000

Accounts Receivable and Accounts Payable terms total

10,000

29,000

Payment methods

10,000

10,000

Shipping methods

10,000

10,000

Customer messages

10,000

10,000

Memorized reports

14,500

29,000

Memorized transactions

14,500

29,000

To Do notes

10,000

10,000

Total names: employees, customers, vendors,
other names, combined

14,500

>100,000

(29,000 in version
6.0 and earlier)

Sales reps

10,000

10,000

Sales tax codes

10,000

10,000

KB ID# H_CONVERT_LIST_MAXIMUMS
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