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Using the accounts payable account in QuickBooks after converting from Quicken

The Quicken documentation explains how to use Quicken for cash-basis accounts payable (A/P) and for accrual-basis accounts payable. For a cash-basis system, the documentation recommends using a Bank account and simply postdating checks. For an accrual-basis system, you could use an Other Liability account. The transition to QuickBooks accounts payable is the same for either system.

In Quicken, if you had unpaid bills before converting, use the Write Checks window in QuickBooks to pay those bills. For bills that you enter going forward, use the Enter Bills and Pay Bills features to manage your accounts payable.

QuickBooks automatically adds a new account named Accounts Payable to your Chart of Accounts when you enter your first bill. No matter which method you were using in Quicken, from now on, use the Enter Bills window to enter new bills into the new QuickBooks Accounts Payable account.

Changing your payees to QuickBooks vendors

Quicken payees are now on the Other Names list in QuickBooks. You must move vendor names from the Other Names list to the Vendor list before you can use them in QuickBooks accounts payable.

If the Quicken payee had a balance that you converted to QuickBooks, use Write Checks until the balance of your old Quicken A/P account equals zero (you've paid off all your bills for that vendor). Enter any new bills into QuickBooks accounts payable.

If QuickBooks converted memorized transactions for Quicken accounts payable, delete them because they will not work in QuickBooks accounts payable.

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