What is class tracking?
In QuickBooks, you can create classes that you assign to transactions. This
lets you track account balances by department, business office or location,
separate properties you own, or any other meaningful breakdown of your
Many business owners have certain segments of their business that they want to keep a close eye on. By using the class tracking feature, you can define these segments and track their associated account balances on invoices, bills, and other documents.
Businesses with different departments or locations can use classes to report account balances for each department.
For example, if you had a restaurant with three locations, you might create
an Uptown, a Midtown, and a Downtown class for tracking account balances by
location. A farmer might create a class for each enterprise—for example,
Corn, Hogs, and Soybeans. At the end of an accounting period, the restaurant
could create separate reports for each location. Likewise, the farmer could
create separate reports for each enterprise.
The Profit & Loss by Class report shows the profit and loss of each
aspect of your business that you track by class in QuickBooks.
The Profit & Loss Unclassified report shows the profit and loss from all transactions that are not classified. You can use this report to identify
unclassified transactions in your company file.
General tips for
Classes compared to types
Examples of using classes to
track segments of your business
Turn on class tracking
Which QuickBooks windows let me add a class to a transaction?
The following are some of the QuickBooks windows where you can add a
class to a transaction. Click the arrow to open the window.
Begin Reconciliation/Modify Reconciliation
Create Credit Memos/Refunds
Create Purchase Orders
Create Sales Orders
To do this task
Turn on class tracking under
Add the appropriate classes for
your business or organization.
Assign a class to each transaction you want to track.
To assign a
default class for all line items on a transaction, use the Class field
at the top of the transaction form.
To assign different classes for individual line items, use the Class column
on the line item(this column is available on most form templates).
Using classes vs. types