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Assign a class to track a transaction

What is class tracking?

In QuickBooks, you can create classes that you assign to transactions. This lets you track account balances by department, business office or location, separate properties you own, or any other meaningful breakdown of your business.

Many business owners have certain segments of their business that they want to keep a close eye on. By using the class tracking feature, you can define these segments and track their associated account balances on invoices, bills, and other documents.

Businesses with different departments or locations can use classes to report account balances for each department.

For example, if you had a restaurant with three locations, you might create an Uptown, a Midtown, and a Downtown class for tracking account balances by location. A farmer might create a class for each enterprise—for example, Corn, Hogs, and Soybeans. At the end of an accounting period, the restaurant could create separate reports for each location. Likewise, the farmer could create separate reports for each enterprise.

Class tracking reports

The Profit & Loss by Class report shows the profit and loss of each aspect of your business that you track by class in QuickBooks.

The Profit & Loss Unclassified report shows the profit and loss from all transactions that are not classified. You can use this report to identify unclassified transactions in your company file.

See also

Which QuickBooks windows let me add a class to a transaction?

The following are some of the QuickBooks windows where you can add a class to a transaction. Click the arrow to open the window.

  • Begin Reconciliation/Modify Reconciliation Shortcut

  • Create Credit Memos/Refunds Shortcut

  • Create Estimates Shortcut

  • Create Invoices Shortcut

  • Create Purchase Orders Shortcut

  • Create Sales Orders Shortcut

To do this task

  1. Turn on class tracking under accounting preferences.

  2. Add the appropriate classes for your business or organization.

  3. Assign a class to each transaction you want to track.

    • To assign a default class for all line items on a transaction, use the Class field at the top of the transaction form.

    • To assign different classes for individual line items, use the Class column on the line item(this column is available on most form templates).

See also

KB ID# H_CLASSES_TRACKING_TRANSACTIONS
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QYPPRDQBKSWS04 9102 Pro 2013 82bc37