Use statements if you need to track how much your customers owe you (or
accounts receivable, also called A/R), or if you receive payments in
You enter statement charges one by one, as you perform the services for the
Statement charges are ideal if you want to accumulate charges before
requesting payment, or if you assess a regular monthly charge.
Later, you print a billing statement that shows the previous balance,
details of all new charges, payments received, and the new balance. Billing
statements (that is, statements that show information about new charges) are
appropriate if you want to send monthly statements that show the detail of new
charges as well as the previous balance and payments received.
Use statements if you:
Need to track how much your customers owe you
Receive payments in advance
Accumulate charges before requesting payment
Need to show customers a history of their account activity (charges,
payments, and balance)
Examples of business likely to use statement charges and billing statements
include medical and dental practices, property management companies, and
organizations that assess monthly fees.
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