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Void or delete a check

If you need to cancel out the amount of a check, you can void the check or delete it.

  • Voiding a check only changes the amount to zero, but keeps the empty transaction in QuickBooks (other information is unchanged, for example the name of the payee, address, and date). A voided check also displays VOID in the memo field.

    You can reenter a voided check.

  • Deleting a check removes the transaction from QuickBooks and can't be undone.

    You can reenter a deleted check.

Note: When you void or delete a check, any reports that include that transaction also change.

I need to:

  • Void a blank check

    To do this task

    1. Create a check with an amount of $0.00.

    2. Enter a payee name.

    3. Assign an account in the Expenses section of the check.

    4. Go to the Edit menu and click Void Check.

  • Void a check I've already written or printed

    To do this task

    1. Go to the Banking menu, click Use Register, and then select the account.

    2. Select the check in the register.

    3. Go to the Edit menu and click Void Check.

    4. Click Record.

    Enter journal entries or just void the check?

    Choices when voiding a check only associated with expenses

    When you void a check you choose between just voiding the check or having QuickBooks create journal entries to maintain the accuracy of prior period reports and account balances.

    To void the check as of the original check date, click the No, just void the check button. If the check was from a prior accounting period, you should consult your accountant. Prior period reports and account balances are affected.

    To void the check in the current period, click the Yes button. QuickBooks changes the check amounts to zero and records general journal entries to void the check in the current period. Reports and account balances from prior accounting periods aren't affected.

    When voiding a check associated with non-expenses or items

    QuickBooks voids the check as of the original check date and no journal entries are created. If the check was from a prior accounting period, you should consult your accountant. Prior period reports and account balances are affected.

  • Void a sales tax payment check

    You can't void a sales tax payment. Instead, you need to delete the check, and then create a new one.

  • Void a check in a closed period

  • Void a paycheck

  • Void a scheduled tax payment set up for e-pay

  • Delete a check

    Deleting a check is irreversible.

    To do this task

    1. Go to the Banking menu, click Use Register, and then select the account.

    2. Select the check in the register.

    3. Go to the Edit menu and click Delete Check.

    4. Click Record.

See also

KB ID# H_CHECK_VOID_DELETE
4/19/2014 8:33:13 AM
QYPPRDQBKSWS09 9102 Pro 2013 f6bbeb