You can enter a short note about the check here. Your note will appear on
the printed check itself (if you print it), in your checking account register, and on reports
that include this check. The memo can include any information you want to
give to the payee, such as an invoice number, in addition to the account
number. The memo can be as long as 16 lines or 1120 characters, depending on
the font you are using.
Note: The QuickBooks Administrator can set a preference that
automatically displays a payee's account number in the Memo field whenever
you write a check to that payee.
If you select the Online Payment checkbox, the Memo field
has a different function, depending on the window you are using.
If you are using the Write Checks window to make a Direct Deposit payment (the vendor has been set
up to use Direct Deposit), the Memo field contains the words "Direct Deposit" unless the QuickBooks Administrator has
set the preference to automatically display the payee's account number in the Memo field.
If you are using the Write Checks window to make an Online Payment, the Memo field changes to the
Transmit Memo checkbox. If you select this checkbox and enter a memo, your
online payment will be mailed as a printed check. That check will include a
voucher containing all the text you enter in the field. Because the check is
not sent electronically, it may take up to four business days to be
If you are using the Bill Payments (Check) window, the Memo field does not
change, however, the Account# field and the "Include reference no."
checkbox are displayed. The Account# field is filled automatically from your
online payee information and is automatically transmitted with the online
payment. Select the Include reference no. checkbox to include a voucher with
the check. The voucher will include the text you have entered in the Memo
field, and a list of each bill paid with the date, reference number, and
amount. The check is not sent electronically, so it may take as long as four
business days to be delivered.
What's important about checking
Paying 1099 vendors by direct deposit