The top part of the window displays the checking account transaction that
QuickBooks entered when you paid a bill through accounts payable. A list of the
bills that were paid by the check is displayed at the bottom of the window.
Previous and Next
Lists the transactions that are related or "linked" to the
transaction you have open.
Displays the balance of your checking account. If the amount shown for the
ending balance is negative, you do not have enough money in the account to
cover the check.
To be Printed/No. to Print
A checkmark here indicates that you have not yet printed this check. When
you print the check, QuickBooks clears the checkmark.
Click the Print button.
Go to the File menu, click Print
Forms, and then click Checks.
For unprinted checks, "To Print" appears in the number field.
After you print a check, the check number used appears in this field.
QuickBooks automatically increases the number of each new check by 1.
Date (online payment ramifications)
The date of the check. QuickBooks inserts today's date for you. You can
enter a different date if necessary.
If you signed up for Online Payment, QuickBooks
automatically enters the earliest possible delivery date based on the lead time
for that payee. You can change this date to a later date if it is within the
next 12 months.
Select this checkbox when you want to pay the payee by using the online vendor
payment service or (for Write Checks only) Direct Deposit. This checkbox is displayed only if you've set up online vendor payment
or Direct Deposit for the
you select the Online Payment checkbox, the Memo field has a different function
depending on the window you are using.
If you are using the Write Checks window to make a Direct Deposit payment (the vendor has been set
to use Direct Deposit), the Memo field functions in the same way that it does for printed checks.
If you are using the Write Checks window, the Memo field changes to the
Transmit Memo checkbox. If you select this checkbox and enter a memo, your
online payment will be mailed as a printed check. That check will include a
voucher containing all the text that you enter in the field. Since the check is
not sent electronically, it may take up to four business days to be
If you are using the Bill Payments (Check) window, the Memo field does not
change, however, the Account# field and the "Include reference no."
checkbox are displayed.
The Account# field is filled automatically from your online payee
information and is automatically transmitted with the online payment. Select
the "Include reference no." checkbox to include a voucher with the
check. The voucher will include the text that you have entered in the Memo
field and a list of each bill paid with the date, reference number, and amount.
The check is not sent electronically, so it may take up to four business days
to be delivered.
This field appears when your records contain two different forms of the
payee's name. For names on your Vendor list, this happens when you fill in
the "Print on check as" field when you are setting up the vendor.
names on your Customers & Jobs, Employee, or Other Names lists, this happens when
the first line of the payee's address is different than the payee's
name on the list.
When you print the check, QuickBooks prints the name of the payee as it is
shown in the "Print as" field.
Address (online payment ramifications)
The payee's address. If you have the payee's address in your
QuickBooks records, QuickBooks fills in the address for you when you fill in
the "Pay to the Order of" field. If you print the check, QuickBooks
includes the address on the printed check.
If you have signed up for Online Payment, and you want this
payee to be an online payee, you must fill in the name, address, and account
number fields. The "phone number" and "Print on Check As"
fields are optional, however, the phone number helps if the financial
institution has to call the payee if there is a problem delivering the
Memo (online payment ramifications)
Bill Payment Information
Bills that have a checkmark in the Pay column are covered (either partially
or in full) by the check shown in the top part of the window.
To change how much of the check applies to a bill, edit the amount in
the Amt. Paid column. To exclude a bill from the check, click the bill's
checkmark in the Pay column to clear it.
If you change the Amt. Paid or if you exclude bills, click Recalculate to
make sure that the check covers the bills accurately.
Removes all detail lines that you entered in the detail area.
Recalculates the amount of the check by adding the line item amounts that
you entered in the detail area.
Apply a discount to the bill.
Writing checks to purchase