You can add account numbers to each
account in your QuickBooks chart of accounts. Although you're not required
to use account numbers, your accountant
may recommend that you do so.
QuickBooks inserts account numbers before account names in the chart of accounts. The account number also appears in reports that list the account and on graphs.
Default account numbers are assigned to accounts based on account type and within ranges based on generally accepted accounting principles (GAAP). You can change an account number at any time.
Example of standard account numbers
Although you aren't required to
use account numbers in your
chart of accounts in QuickBooks, your accountant may recommend that you do so.
Here are standard chart of accounts number ranges:
Open the accounting preferences.
To do this task
Go to the Edit menu and click Preferences.
In the Preferences window, click Accounting in the list on the left.
Click the Company Preferences tab.
Select the Use account numbers checkbox.
(Optional) Select the Show lowest subaccount only checkbox.
What this does
This preference suppresses the display of parent
accounts when you enter an account name in a transaction. You see only the
accounts you're working with, not the higher level accounts.
For example, say you write a check and assign the expense
to this account:
54000·Rent: 54100·Office: 54110·Main
QuickBooks shortens the account path so that you see only the following:
Tip: Once you turn your account number preference on, you can run the Account Listing Report to see (and print) your list of accounts and account numbers.
Change account numbers
How to use the chart of accounts
Export the chart of accounts
Account listing report