QuickBooks can pre-fill the expense accounts on payments to vendors, making
it quicker and easier to accurately track expenses. For each vendor, you can
choose up to three expense accounts that you typically use when you pay that
When does QuickBooks pre-fill the default expense accounts?
When you choose the vendor that you want to pay on the Write Checks, Enter Bills, or Enter
Credit Card Charges windows, QuickBooks pre-fills the expense account names
on the Expenses tab. You can then enter the amounts to be assigned to each
You can always override any pre-filled information in a transaction.
Click the Vendors icon.
Click the Vendors tab.
Right-click the vendor you want to edit and then click Edit
To create a new vendor instead, click Add Vendor.
Click the Account Prefill tab.
Choose up to three expense accounts.
If you use only one
or two expense accounts for the vendor, leave the remaining drop-down
menus blank. To clear all drop-down menus, click the Clear
Click OK to save the vendor information and close
Setting default bank accounts for transactions