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Set default expense accounts for vendors

QuickBooks can pre-fill the expense accounts on payments to vendors, making it quicker and easier to accurately track expenses. For each vendor, you can choose up to three expense accounts that you typically use when you pay that vendor.

When does QuickBooks pre-fill the default expense accounts?

When you choose the vendor that you want to pay on the Write Checks, Enter Bills, or Enter Credit Card Charges windows, QuickBooks pre-fills the expense account names on the Expenses tab. You can then enter the amounts to be assigned to each account.

You can always override any pre-filled information in a transaction.

To associate expense accounts with a vendor

  1. Click the Vendors icon.

  2. Click the Vendors tab.

  3. Right-click the vendor you want to edit and then click Edit Vendor.

    To create a new vendor instead, click Add Vendor.

  4. Click the Account Prefill tab.

  5. Choose up to three expense accounts.

    If you use only one or two expense accounts for the vendor, leave the remaining drop-down menus blank. To clear all drop-down menus, click the Clear All button.

  6. Click OK to save the vendor information and close the window.

See also

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