How does the Pay Bills window work?
In the Pay Bills window, QuickBooks lists all unpaid bills or all bills due
as of a date you enter. You select the bills that you want to pay, and QuickBooks
then writes and saves the checks or credit card charges or sends the online
banking payment instructions. You also can apply a discount or credits to an
individual bill as you're creating the payment for it.
To do this task
Go to the Vendors menu and click Pay Bills.
What if I don't see all my bills?
If you have more than one accounts payable account, choose the
one that you want to use to pay these bills.
Select the bills that you want to pay.
Select only those bills that you want to pay with the specified Payment Account,
Payment Method, and Payment Date settings.
Do I have enough money in my account to pay the selected bills?
When you select a bill, compare its Amt. To Pay column against the Ending Balance
for the selected Payment Account. If the Ending Balance is a negative number, you do not
have enough money in the account to pay all of the bills that you've
Click in the
column next to the bill.
Click the Select All Bills button.
Click the Clear Selections button.
You can change the order in
which the bills appear in the list.
To change the order in which QuickBooks lists the bills, select one of the
choices on the Sort Bills By drop-down list.
Lists the bills by their due date, oldest first.
Resorts the list so that bills for which you'll receive an early payment
discount appear first. The dates by which you must pay to receive a discount
appear in the Disc. Date column.
Lists the bills alphabetically by vendor.
Lists the bills by amount due, largest first.
What if I just want to pay part of a bill?
To pay only part of a bill now, find the bill in the list and enter the amount to pay in the Amt. Paid column.
Set any discount or
credits that you want to
apply to the bill.
Click the Payment Method drop-down arrow and choose
In the Payment Method section, select whether you
want the check to be printed from QuickBooks or whether you're paying with
a hand-written check or debit card.
If you plan to print this check from QuickBooks, select the
To be printed checkbox. QuickBooks will
prepare a check for the vendor and add it to the list of checks
to be printed. You'll have a chance to print the check at the
end of this task.
If you plan to hand-write the check or if you're using a
debit card, select the Assign check no. checkbox. When
you record your bill payment after completing this form, you'll
be prompted to enter check numbers and dates.
Click the Payment Account drop-down arrow and choose
the account from which you want to pay the bills.
QuickBooks automatically enters today's date in the Payment
Date field. This is the date that will appear on your printed
checks. You can change this date if necessary.
Click the Pay Selected Bills button to record the bill payment.
The Payment Summary window
opens to show the bills you successfully paid, and if you selected the
To be printed checkbox, to give you a chance to
checks, click Print Checks in the Payment Summary
window. If you prefer to print checks later, go to the File menu,
choose Print Forms, and then click
reminder to pay bills
discounts and credits to bill payments