To do this task
Go to the Vendors menu and click Pay Bills.
(You must have Purchases and Accounts Payable permission to enter and pay bills and to send them to the Direct Deposit service.)
What if I don't see all my bills?
If you have more than one accounts payable account, choose the
one that you want to use to pay these bills.
Select the bills you want to pay.
You can change the order in
which the bills appear in the list by choosing one of the Sort Bills by options, or you can filter the list so that only vendors marked for payment by Direct Deposit appear.
What if I just want to pay part of a bill?
To pay only part of a bill now, find the bill in the list and enter the amount to pay in the Amt. Paid column.
Set any discount or
credits that you want to
apply to the bill.
Click the Payment Method drop-down arrow and choose
Click the Payment Account drop-down arrow if you need to change the QuickBooks account for the payment.
Important: When you select a vendor who is set up to receive direct deposit payments, QuickBooks supplies a QuickBooks account entry
that matches the real bank account you specified when you set up your Direct Deposit service (the same for both payroll and vendor payments). You can change only change the Payment Account to another QuickBooks account that is associated with this real bank account.
Direct deposit funds are always drawn from the actual bank account
shown in the Direct Deposit section (or Bank Account Information section, for Assisted users) of the Account Maintenance window. (To see the Account Maintenance window, choose Employees
> My Payroll Service > Account/Billing Information.)
QuickBooks automatically enters a date two banking days in the future in the Payment
Date field. This is the date that will appear on your printed
checks. Remember that Direct Deposit checks must be sent to the Direct Deposit service by 5:00 p.m. (Pacific time) at least two banking days before the check date. You can change the date if necessary, but the date you enter must be at least 2 and no more than 45 days in the future and must be a valid banking day.
Click the Pay Selected Bills button to record the bill payment.
The Payment Summary window
opens to show the bills you successfully paid.
Click Send Direct Deposit to view the payments that are queued to be sent to the Direct Deposit service.
Click Send to send the payments.
To print copies of
checks for bills you've paid by direct deposit, go to the File menu,
choose Print Forms, and then click