Use this window to apply a discount or credits to the bill that you
Bill information (at the top window)
This area reflects entries that you've made elsewhere in QuickBooks. You
cannot select and change the Bill information. QuickBooks updates the
information shown here based on the amounts that you enter in the fields on the
Discount and the Credits pages.
Ref. No. The optional reference number that was entered
when you entered the original bill.
Date The date of the bill.
Original Amt. The total amount of the original bill, not
including the reduced amount that would result from any discount or credits
that you apply.
Amount Due The total amount due for the bill before
applying any current discounts and credits. This amount reflects any previous
payments on the bill. This amount changes when you pay the bill and when the
discount, credits, and amount paid are subtracted from the amount due.
Discount Used The total amount of the discount currently
applied to the payment.
Credits Used The total of all credits currently applied to
Amt. To Pay The total amount to pay. This amount is reduced
as you apply any discount or credits.
What if all the amounts I see are zeros?
You must select a bill to see its discount and credit information. If the
amounts remain zero after selecting a bill, there are no discount or credits
for that bill.
If you think there should be a discount:
View the information for the vendor.
If you did not set up terms for that vendor, a discount can't be automatically
calculated. You can, however, enter the amount manually.
Verify the discount rates.
The available discount is based on a date; if your payment does not fall within
the dates of the discount, the discount does not apply.
Check the information for the vendor. It could be that you did not set up
terms for that vendor. Without terms, a discount can't be automatically
calculated. However, you can manually enter any amount you want. Also, the
available discount is based on a date, so your payment may be out of date, thus
negating the discount.
QuickBooks has calculated a suggested discount (and the date by which you
must use it) based on the payment terms
that you have with the vendor. You can accept the suggested discount or you
can enter a different amount.
Discount Account (If class tracking is turned on)
An entry in this field assigns the discount to a class you have previously
defined for tracking purposes.
Classes give you another way to categorize your financial transactions. For
example, if you had a restaurant with three locations, you might create an
Uptown, a Midtown, and a Downtown class for tracking income and expenses by
location. When you create reports, you can have QuickBooks group and subtotal
transactions by their class.
Class tracking must be turned on for this field to appear.
Open the accounting preferences.
Click the Company Preferences tab.
Select the Use class tracking checkbox.
Credits are listed in ascending order by date. If a credit exactly matches
the bill, that credit will be selected.
Amt. To Use
You can use the entire amount of the credit or you can enter a specific
amount of the credit that you want to apply to the bill. In this way, you can
use various amounts of a single credit and apply them to different bills from
the same vendor.
Applying a discount to a bill
Applying a credit to a bill