If you want your account to balance exactly with your statement, you must
track down the source of each difference and update your QuickBooks
records. You can either correct the differences yourself, or you can have QuickBooks adjust for the differences. You should only have QuickBooks adjust for the differences if you're
willing to ignore the differences.
To do this task
Count the number of transactions
on your bank or credit card statement and compare the total against the number
of transactions that you marked as cleared in the Reconcile window.
If the number of transactions you marked is different from the number of
transactions on your statement, look
for the source of the discrepancy.
Look for places where you:
Missed recording a transaction in QuickBooks
Missed marking a transaction as cleared
Mistakenly marked a transaction as cleared
Entered a transaction twice in QuickBooks
Entered a deposit as a payment or a payment as a
Entered a charge as a payment or a payment as a
You don't have to count the marked transactions. The lower left corner
of the Reconcile window shows the number and total amount of the transactions
Here's an example from reconciling a bank statement:
Items you have marked cleared
23 Deposits and Other Credits 15,782.50
75 Checks and Payments 10,407.93
The number of deposits includes interest you entered in the Reconcile window. The number of credits includes any service charge you entered.
If you're sure that you marked the transactions correctly, compare the
amounts shown in the Reconcile window against the amounts on your statement.
Then, if you find a difference, correct
If you can't find any errors or omissions in
your QuickBooks records, the problem may be the result
of a bank error. See