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Back up company files overview

You can save backup copies of your QuickBooks files to protect them against accidental data loss. Backup copies are important insurance—if you lose data for any reason, you can restore the data from your backup copy.

If your company file is synced with Intuit online services, follow these guidelines to determine your best backup option.

Ways you can back up

If you need to email a copy of your company file, use a portable file instead.

Local backups and the backup wizard

How you can manage local backups.

You can:

What gets saved in a backup?

A backup file contains everything you need to re-create your company file and QuickBooks environment, including all of the QuickBooks files (templates, letters, logos, and images) related to your company file. QuickBooks also backs up your Financial Statement Designer, Cash Flow Projector, Business Planner, and Loan Manager files if you are using these features. The backup file is saved with a .qbb extension.

Note: Certain payroll forms are restricted from being backed up. Find out more about payroll forms and backup.

Back up to:

Set a local backup schedule to:

Set local backup options to:

Common questions about local backups:

See also

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