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Item Receipts appear on Payables reports

Item receipts are included on A/P reports because you are liable for any items received, whether or not a bill was received. They provide a more accurate picture of existing payables and inventory.

Note: QuickBooks Enterprise Solutions (QBES) users with Version 12 and later can enable Enhanced Inventory Receiving (EIR) which removes the link between the item receipt and the bill; thus, item receipts should not appear on reports.

Solution Description

 To exclude item receipts:

  1.  With the A/P Aging Detail Report displayed in QuickBooks, select Filters and then Transaction Type from the Add filter drop-down list.
  2.  Select Bill.
  3. Click Apply to return to  the filtered report.

Note:: Item Receipts will age by the Item Receipt Date because there is no Due Date listed on the Item Receipt.

To Close/Remove Item Receipts:

I. Create a bill from the Item Receipt:

  1. Open the Item Receipt.
  2. Select Bill Received.
  3. Select the proper date on the bill that is created.
  4. Click Save & Close.

II. Delete the Item Receipt

Note: If you delete the Item Receipt, keep in mind that it affects the Inventory Asset account, so this will change the numbers in that account on the Balance Sheet. You may want to make a backup of your company file before deleting transactions.

  1. Open the Item Receipt.
  2. Go to Edit > Delete Item Receipt.
  3. Click OK, when asked to delete this transaction.

If this solution does not resolve the issue, please review other available QuickBooks support options for additional guidance. You can also read and post messages relating to your issue on the QuickBooks Community forums.

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KB ID# SLN42596
7/29/2014 11:50:22 AM
PPRDQSSWS405 9102 Pro 2013 58e767