A bill will remain in open status after writing a check if you used the QuickBooks Write Checks feature rather than the Pay Bills feature to pay it. It is important to remember that the two Accounts Payable features – Enter Bills and Pay Bills , work together. If you use Write Checks with Enter Bills, the check will not be linked to the bill, and the bill will remain in open/unpaid status.
General guidelines to follow when deciding how to make payments:
If you used Write Checks to pay bills, select one of the following solutions:
Remove the bill or bills that are in open status, and leave the Write Checks entries in place. Use this option if you do not require all of your payment information to report through Accounts Payable.
If the check in question has already been reconciled, you cannot delete the check without affecting prior reconciliation but you can link it to the bill. Here’s how:
Go to the Vendors menu and click Pay Bills.
Note: The bill will now show as paid. If you check the transaction history, it will show the regular check as the payment.
Delete the Write Check entries and pay the open bills. Use this option if you need to see all of your payment information (including past data) though Accounts Payable. If you choose this option, you will be able to assign the correct check numbers to the resulting bill payments.
To do this:
Important: This is only available in QuickBooks Accountant Edition and all versions of Enterprise Solutions 15.
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