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Excel formula does not work in a report exported from QuickBooks Desktop

This occurs when working with a QuickBooks Desktop List report that contains user defined fields as a row in Microsoft(R) Excel. Defined fields don't respond to Excel formulas in exported list reports.

This can also occur with exported Time reports or reports where billable time are included.  A time in QuickBooks  reports may be displayed as a whole number, in Excel it will appear as ### : ## .

How to fix it

Intuit recommends 2 solutions for this problem. The first solution may solve your problem, or you may need to try all 3 to resolve the issue. For best results, perform the solutions in the order shown.

Solution 1: Export the report as a comma separated values (.csv) file:

  1. With your report open, go to the Excel menu and select Create New Worksheet.
  2. Select A comma separated values (.csv) file radio button and then click Export.
  3. When prompted, name and save the file.

Note: If it is necessary to have the file in .xls format, you can go to Save as in Excel and change the format.

Solution 2: Copy the worksheet to a new worksheet:

  1. Copy the entire worksheet.
  2. Open another sheet on the workbook.
  3. Select Edit and Paste Special and then select Values.
  4. Create a new formula where needed on the worksheet

The formula should work on the new page. Although it may look like a problem in Excel, there is no clear definition why the formulas don't work within our imported regions. If you create a SUM formula outside the marked page breaks within the original worksheet, the formulas will work.


KB ID# SLN40315
4/28/2017 8:41:16 PM
QYPPRDQBKSWS09 9138 Pro 2017 f66577