You have a user without payroll access who is able to see the names and amounts of employee paychecks when they viewing the QuickBooks Calendar or viewing or quick zooming on financial reports.
Permissions setup and assignment are handled differently In QuickBooks Pro/Premier and QuickBooks Enterprise Solutions. Select the version you use:
Providing any access to Sensitive Financial Reporting overrides other reporting restrictions placed on the user. Some job costing information will allow a user access to payroll reporting information.
For example, if a paycheck contains a service item for job costing, a QuickReport on the service item will show the paycheck.
Note: Even though the user is able to view the paycheck and see the employee name and amount, they cannot double-click the check to access it directly.
Permissions must be set on each of the areas where information can be viewed. For example, if a user’s access to payroll in the Payroll area is limited but the user is granted View access to Company & Financial Detail, the user will have access to Balance Sheet Detail. When the user runs the Balance Sheet Detail report, they will be able to view paycheck transactions.
Select the version you use:
Solution: Remove sensitive reporting
Note: If your user requires access to sensitive accounting reports like Balance Sheet or Profit & Loss, they will need to have access to this area and will be able to view the names and amounts on paychecks.
Solution: Modify the user role
To prevent a user from accessing payroll information (employee names on checks and the amount paid), a QuickBooks administrator must set user access levels as follows for the role assigned to the user: