Guidelines and hints for building transactions using the concept of Source and Targets.
Knowing the source and targets paradigm enables you to enter transactions and create the reports that you need. Below are some hints about how use source and targets.
If you enter a source name, QuickBooks copies it into any target name that you leave blank. If you enter a source memo, QuickBooks copies it into any target memo that you leave blank. QuickBooks does not copy down the source class if the target classes are blank.
Copying the source name creates issues when you filter for the Customer:Job Name and the report includes transaction lines that you do not intend, thus distorting the report. The copying down of the source memo is fairly innocuous, but the same issue can occur. To avoid having customer names report incorrectly copied, select one of the following options:
For some transactions, e.g., invoices, you can search for a document number and QuickBooks will find the source and all of the targets. This is not the case with journal entries: QuickBooks does not copy the source number into the target number. You will have to use another filter to search for the targets.
The journal entry is unique among QuickBooks transactions in that you can, by leaving the first line blank, create a transaction that has no Source. While this feature does have uses, it does cause other issues. For example, you cannot QuickZoom on the Journal Entry in a report and open it.
When you double click on a journal entry on a report, QuickBooks first opens the register for the Source Account. There are four possible results:
IF QuickBooks cannot open the Source Account register, you can open the journal entry by: