Several files and folders contain information needed by your company data file (.QBW). You company data file maintains links to these files an folders. These files and folders are an important considerations when you need to move your data file. Do not move just your data file, move the entire data folder. Be aware that you may not have all of the files in the following list.
If you are moving a QuickBooks Desktop file from one computer to another, you may want to make a backup, because it will backup the files associated with the company file; otherwise, you can also copy a company file and its associated files from one computer to another, being sure to copy the files into the correct locations indicated below.
Your QuickBooks Desktop company file (.QBW) can be in any location you prefer except for the folder that holds the QuickBooks Desktop program. The default location is:
Windows 7, Windows 8 and Windows 10: C:\Users\Public\Public Documents\Intuit\QuickBooks\Company Files
Warning: Moving the data file without moving these files/folders can permanently detach them from your data file.
QuickBooks Letters and templates:
Windows 7, Windows 8 and Windows 10:\ProgramData\Documents\Intuit\QuickBooks\Company Files\QuickBooks Letter Templates
Printer Settings (PrintEng.ini, wpr.ini, QBPrint.qbp)
Windows 7, Windows 8 and Windows 10:\ProgramData\Intuit\QuickBooks 20XX
Spell Checker (spell.ini,User Dictionary.tlx):
Financial Statement Designer (FSD clients, FSD data):
Windows 7, Windows 8 and Windows 10:\Users\All Users\Documents\Intuit\QuickBooks\Company Files\FSD\Clients
Windows 7, Windows 8 and Windows 10:\Users\All Users\Documents\Intuit\QuickBooks\Company Files\FSD\Data