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QuickBooks Desktop multi-user options

QuickBooks Desktop offers many different options to allow multiple users in a company file at the same time, depending on the version of the software you are using.

Detailed information

Multi-user access to QuickBooks Desktop allows different users to work in QuickBooks Desktop company files at the same time. If you want to give multiple users simultaneous access to your company file, you have several options:

  • Both QuickBooks Pro and Premier can be purchased by the single-user license option.
    Example:
    You have 2 users on 2 separate computers, you can purchase 2 single-user licenses.
     
  • QuickBooks Pro offers a 1, 2 & 3-user license. A maximum of 3 Pro users can use a company file at the same time.
     
  • QuickBooks Premier also offers a 1, 2 & 3-user license. A maximum of 5 users can use a company file at the same time.
    Example: You can purchase a Premier 3 user license and a Premier 2 user license.
     
  • QuickBooks Enterprise Solutions (QBES) offers 1-10 users and 30-user Value Packs. Additional seats can be added to increase the number of users simultaneously accessing a QBES data file (Maximum is 30). New seats are installed using the same license and product number used for the original installation.
     
Quick Tip
We've found that QuickBooks users who require more than 3 users often have more complex business needs that QuickBooks Premier (up to 5 users) or QuickBooks Enterprise Solutions (up to 30 users) are designed to help with. We would be happy to help you determine what the right solution is for your business, please call us at 866.379.6635 or you can also Compare QuickBooks Products.

 

How to upgrade Pro 5 User or Premier 5 User Editions

If you own a previous version of Pro 5 User and need more than 3-user access, please contact our Telesales team at 888.246.8848 who can help you determine what the best option is for your business.

If you own a previous version of Premier 5 User and need more than 3-user access, you can purchase a Premier 3 User Edition  and 2 separate Premier Edition  single-user licenses. Alternatively, you can upgrade to QuickBooks Enterprise Solutions for more advanced functionality.

You may also purchase additional licenses from within your QuickBooks Desktop:

  1. From the Help menu, choose Manage My License and select Buy additional user license.
  2. In the following window, select Add seats online or Add seats by phone.
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