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Why QuickBooks backup might be larger than the QuickBooks data file

When you create a backup file, either from the menu selection or by scheduling a backup, QuickBooks saves the most recent copy of more than just your company file.

Detailed instructions
The QuickBooks backup includes the following files (if they exist when the backup is created):
  • Company file (.QBW)
  • QuickBooks letters and templates
  • Logos and images (located in the same directory as the company file).
  • Printer setting (includes the PrintEng.ini, wpr.ini, and QBPrint.qbp files).
  • Spell Checker (includes the SPELL.ini and UserDictionary.tlx files).
  • Financial statement designer files (FSD clients and FSD data).
  • Transaction Log files (.tlg file extension, located in the same directory as the company file).
  • ND files (.nd file extension, located in the same directory as the company file).
  • Cash Flow Projector files (.cfp file extension, located in the same directory as the company file).
  • Business Planner files (.bpw file extension, located in the same directory as the company file).
  • Loan Manager files (.lmr file extension, located in the same directory as the company file).
  • Image files (used in logos are located in [company file name] - Images folder).


If information were saved to these files, they were included in the backup. The actual files in your backup shows in the QBBackup.log file.

Find and open the QBBackup.log file:

  1. In QuickBooks:
    1. Press F2, then F3.
    2. Click the Open File Tab.
    3. Select the QBBbackup.log file.
    4. Click Open File.
    5. The file will open in Notepad.
  2. In Windows: C:\Users\\AppData\Local\Intuit\QuickBooks\Log\QBBackup.log.

Use the QBBackup.log file to see which files are included and then find their file size in Windows. 

  1. A large MS Word document in the letter templates folder.
  2. A picture from a digital camera in the Images folder.
  3. A .tlg file that has not been reset to its default size.
  4. Large and complex logo files in the Images folder.
  5. One or more of the files or folders is damaged.
KB ID# INF12510
12/5/2016 10:42:07 AM
PPRDQSSWS404 9138 Pro 2017 057886