Single-user mode limits access to your company file to one person at a time. If you have more than one user license for QuickBooks, you can switch to multi-user mode and have several people login to the company file at the same time and perform tasks from different computers.Some activities can be performed in both modes while some require that you switch to single-user mode because of the way the activities interact with a company data file.
The following is a comprehensive list of features available and tasks that can be performed in single or multi-user mode.
* You can run Verify Data utility in Multi-user mode but others will be prevented from doing work.
* While you can add, edit and remove list data, merging is NOT possible in multi-user mode.
* First time setup of finance charges is not possible in Multi-user mode.
* When you are in Multi-user mode, you can make changes on the My Preferences tab but not on the Company Preferences.
To switch between modes, go to the QuickBooks File menu and click Switch to Single-user Mode/Switch to Multi-user Mode.
Note that there are lock out functions within QuickBooks such as Payroll and Bank Feeds. This means that if you are in multi-user mode, the first person to use the function locks out other users from using the function at the same time.
For details, go to QuickBooks and press F1 on your keyboard to open the Help window. In the Search field, type “Single-user” or “multi-user” and press Enter. Choose an article from the list under Answers in Help section.