This article provides an overview of the Advanced Pricing and describes how to use Price Rules.
Advanced Pricing is a new subscription-based feature available only to QuickBooks Desktop Enterprise customers with a Full Service Plan (FSP). With Advanced Pricing, QuickBooks automatically changes the prices of items on sales forms according to rules you create. Each price rule can contain multiple conditions that must be met before QuickBooks Desktop changes the sales price. For example, if you want a specific group of customers (the first condition) to receive a discount, but only when they buy specific items (the second condition), set up a price rule with these two conditions. Conditions can be created based on customer, item, sales rep, date range and class.
Advanced Pricing also allows you to offer quantity discounts. For example, QuickBooks Desktop can charge different prices when a customer buys 10 to 19 items, 20 to 29 items, or 30 or more items.
Both Price Levels and Price Rules let you tell QuickBooks Desktop to automatically change the prices of items under certain conditions, however, Price Rules allow more precision about when (the conditions) QuickBooks Desktop charges a different price for an item.
Price Levels are available in earlier versions of QuicBooks Desktop Enterprise. With Price Levels, you can automatically change prices based on customer type. Once a price level is assigned to a customer type, QuickBooks Desktop can:
Price Rules are available in QuickBooks Desktop Enterprise version 14.0 and later. With Price Rules, you have more power and precision to set conditions for when QuickBooks changes an item price. Price Rules can be created with a combination of conditions. QuickBooks can also override rules (for example, if you always want to charge a specific price for an item).
NOTE: When price rules are enabled, QuickBooks converts the price levels in your company file into price rules.
IMPORTANT: If both a billing rate and a price rule apply to an item, QuickBooks will apply the billing rate, not the price rule.
The Price Rule list stores all the price rules that have been created. To display the Price Rule list, go to the Lists menu, and select Price Rule List. Note that the list is available ONLY when Advanced Pricing is enabled in the Sales & Customers Preferences.
Edit a price rule
Delete a price rule
Make a price rule inactive
Advanced Pricing allows quantity discounts to be offered. For example, QuickBooks can charge different prices when a customer buys 10 to 19 items, 20 to 29 items, or 30 or more items.