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Customize check voucher or pay stub in QuickBooks Desktop

You may want to customize the information that displays and prints on a check voucher or pay stub.

Detailed Instructions
Quick tip
If the check is not a paycheck or not used for inventory purchases, the first 16 lines of account name will be displayed. If the check is a paycheck or used for inventory purchases, QuickBooks will display the payroll or inventory item.


Print account name in check voucher

By default, QuickBooks Desktop prints the following information:

  • Payee
  • Date
  • Amount (first 16 lines) and total amount
  • Memo (first 16 lines)

To print account name:

  1. From Edit menu, choose Preferences and select Checking.
  2. Under Company Preferences, select Print account names on voucher and click OK.


Customize Employee pay stub and check voucher

  1. From Edit menu, choose Preferences and select Payroll Employees.
  2. Under Company Preferences, click Pay Stub and Voucher Printing button.
  3. In Payroll Printing Preferences window, select or click to clear the check boxes to display or hide information.
  4. Click OK to close Payroll Printing Preferences window.
  5. Click OK to close Preferences.


Due to legal issues, you cannot remove the following information from pay stubs


  • Employee Social Security number (but you can remove all but the last 4 digits in QuickBooks 2007 and later)
  • Salary or hourly rate, hours worked, and the amount of pay for the period
  • Pay period
  • Employee taxes
  • Deductions from and additions to wages
  • Taxable company contributions
  • Federal and state allowances and exemptions
  • Net pay
  • Year-to-date amounts for the preceding items
  • Company name and address
KB ID# HOW19300
4/27/2017 2:02:05 AM
QYPPRDQBKSWS09 9138 Pro 2017 bf57a1