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Customize check voucher or pay stub in QuickBooks Desktop

You may want to customize the information that displays and prints on a check voucher or pay stub.

Detailed Instructions

Check voucher

By default, QuickBooks Desktop prints the following information:

  • Payee
  • Date
  • Amount (first 16 lines) and total amount
  • Memo (first 16 lines

To print account names:

  1. From the Edit menu, choose Preferences.
  2. Click the Checking icon, and click the Company Preferences tab.
  3. Select Print account names on voucher.
  4. Click OK to close the Preferences window.

Note: If the check is not a paycheck or is not used for inventory purchases, the first 16 lines of the account name will be displayed. If the check is a paycheck or is used for inventory purchases, QuickBooks will display the payroll item or inventory item.

Employee pay stub and check voucher

You can customize an employee pay stub to display employee and company addresses and sick and vacation information.However, due to legal issues, the following information cannot be removed from a pay stub:

  • Employee Social Security number (but you can remove all but the last 4 digits in QuickBooks 2007 and later)
  • Salary or hourly rate, hours worked, and the amount of pay for the period
  • Pay period
  • Employee taxes
  • Deductions from and additions to wages
  • Taxable company contributions
  • Federal and state allowances and exemptions
  • Net pay
  • Year-to-date amounts for the preceding items
  • Company name and address

To add or remove this information from a pay stub or voucher: 

  1. From the Edit menu, choose Preferences.
  2. Select Payroll & Employees and click Company Preferences.
  3. Click Pay Stub & Voucher Printing button.
  4. In the Payroll Printing Preferences window, select or click to clear any of the checkboxes to display or remove the information.
  5. Click OK to close the Payroll Printing Preferences window.
  6. Click OK to close the Preferences window.


KB ID# HOW19300
10/25/2016 5:01:03 AM
PPRDQSSWS407 9138 Pro 2017 1273f1