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Create Batch Timesheet for QuickBooks 2012 and later

Detailed instructions

For Employees:

  1. Enable time tracking in QuickBooks:
    1. Log into QuickBooks as the QuickBooks Administrator in Single-User Mode.
    2. Click on the Edit menu and select  Preferences> Time & Expenses> Company Preferences.
    3. In the 'Time Tracking – Do you track time?', select Yes and set the First Day of  Work Week.
  2. The Use time data to create paychecks needs to be enabled for each employee:
    1. From the top menu bar, click EmployeesEmployee Center.
    2. Click Employees tab.
    3. Double-click on the first employee that you would like to enter batch data for.
    4. Click on the Payroll Info tab.  (For 2012, click the down arrow in the Change tabs and select Payroll and Compensation Info.)
    5. Make sure the Use time data to create paychecks box is checked.
    6. Click OK to save the changes for this employee.
    7. Repeat for each employee in your employee list.
  3.  Create batch time sheets for employees: 
    1. On the top menu, click EmployeesEnter Time> Use Weekly Timesheet.
    2. Click the Name drop down and scroll to the very top, choose Multiple names(Payroll).
    3. Ensure 'Manual' is selected, select the desired names, click OK.
    4. Fill in the time sheet, click Save & New or Save & Close to record the time sheet for the multiple Employees. 
  4. QuickBooks will have recorded the same time sheet for the multiple names that were selected.

 For Vendors:

 

  1. Enable time tracking in QuickBooks:
    1. Log into QuickBooks as the QuickBooks Administrator in Single-User Mode.
    2. Click on the Edit menu and select  Preferences> Time & Expenses> Company Preferences.
    3. In the 'Time Tracking – Do you track time?', select Yes and set the First Day of  Work Week.
  2.  Create batch time sheets for vendors: 
    1. On the top menu, click EmployeesEnter Time> Use Weekly Timesheet.
    2. Click the Name drop down and scroll to the very top, choose Multiple names(Non-Payroll).
    3. Ensure 'Manual' is selected, select the desired names, click OK.
    4. Fill in the time sheet, click Save & New or Save & Close to record the time sheet for the multiple vendors. 
  3. QuickBooks will have recorded the same time sheet for the multiple names that were selected.
  4. When you enter bills/checks for these vendors, you will be asked if you would like to include time worked, select Yes.

 

If these steps do not resolve the issue, you can read discussions and post messages and questions relating to your issue on the Intuit QuickBooks Community site for free or you can contact a technical support agent for additional guidance. Fees may apply.

 

 

KB ID# HOW18130
4/24/2014 5:39:47 AM
QYPPRDQBKSWS08 9102 Pro 2013 1349a5