The article describes how to use timesheets to track hours worked by your 1099 vendors and how to create a check or bill using the data from the timesheets. It also lists common issues you may encounter when dealing with timesheets.
Note: You need to login as the QuickBooks Administrator in Single-User Mode.
Use Single Activity if you need to track the time spent by one person doing a single activity on a single job on a single date. Note that as you make single activity entries, QuickBooks also records the entries on the vendor’s weekly timesheet.
You can use weekly timesheet to track the time spent by one or more vendors on one or more customer:jobs for the entire week.
Important: When weekly timesheets are created using the wrong date range there is no function to edit the date range of the entire timesheet. It must be deleted and then created with correct start date.
To write a check for the time:
Note: When you are ready to pay the vendor, go to the Pay Bills section (Vendors > Pay Bills).
Important: You may receive a message stating "One of more service items in the time data is associated with an income account, so costs cannot be tracked." If you choose OK on this, it will still pull in time data on the check, but a cost will not be associated with the service item. To change this, go to your Item list and edit the service item. You need to put a check mark in the box "This service is used in assemblies or is performed by a subcontractor or partner." then on the Purchase Information side, enter a cost and assign an expense account. If you do not want to assign a cost to the service item, you can enter a rate directly on the check or bill instead.
Scenario: You entered a note or description on the timesheet but it doesn't show when you create an invoice.
Quick Tip: You must specify that you want to transfer activity notes when importing time.
Note: The activitiy notes and/or item description should appear on the Description column of the invoice.