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Send or receive a QuickBooks Desktop file that is too large to be e-mailed

A QuickBooks company file is too large to be emailed, but still needs to be able to send and receive.

Detailed instructions

Intuit recommends more than one solution for this problem. The first solution may solve your problem, or you may need to try all of them to resolve the issue. For best results, perform the solutions in the order shown.

Solution 1:  Make a portable company file or a backup, if using QuickBooks Desktop. In QuickBooks for Mac, create a backup of the company file.
Solution 2:  If the file is still too large to e-mail, consider using a file compression program (like WinZip)  to make the portable file or backup even smaller.
Solution 3:  If this does not make the file small enough, it will be necessary to use another method of transferring the file from one computer to another. All of the options below will refer to a portable file or backup that has been created from the original company file. Specific instructions on how to perform the methods of transferring a file below should be available from the maker of the device or service mentioned in each method:
  1. Copy the the file to a removable drive (USB drive, thumb drive, jump drive) and then copy the file to another computer from this device later.
  2. Burn the file to a cd to be copied to another computer later.
  3. Upload the file to an online storage web site, where it can be downloaded at another computer later (there are many providers of this service - consult an IT professional if you are unable to find one on your own).
  4. Place the file on an FTP server to be downloaded at another computer later (if you have this option, you or your IT person will know).
  5. Use a remote access service with file transfer capabilities.
  6. Use a program and/or service that specifically provides the ability to send/transfer files (including large files).
KB ID# HOW13358
4/26/2017 12:49:26 AM
QYPPRDQBKSWS05 9138 Pro 2017 598c3e