A QuickBooks Desktop company file contains all the financial records for a single business. If you're just starting out with QuickBooks, the first thing you must do is create a QuickBooks Desktop company file for your financial records. If you previously have an older version of QuickBooks Desktop, you should first identify if it is the right time to start a new company file to replace your old file or establish a new file from scratch.
This article describes the following ways to create or start a company file:
Before following the steps described in the Start a New Company File using an Existing Company File section of this article. Make sure that you create a backup of your file or at least try the steps using a TEST company file. if you are not yet ready to create a new company file, QuickBooks Desktop provides you with sample company files that you can experiment with to see how the program works.
QuickBooks Desktop provided sample company files that you can work and play around with. However, You CAN’t use a sample company file for your own financial records. You must set up a company file just for your company.
To create a new company file:
To do this you must meet the following criteria:
You can only do this with the following transactions:
Note: This process will work in an Accountant's Copy as long as the transactions dates are PRIOR to dividing date.
If you are an Accountant, you can save time by creating a new company file based on an existing company file for every client. You can use this feature to create a template for different industries like manufacturing and professional services.
The following information will be carried over to the new file:
The following information will NOT be carried over to the new file:
If you create a new data file but you like to bring over lists from the old file you can:
Check the article Export List
Follow Open an IIF file with Microsoft Excel to edit list information and make the necessary changes.
What do I remove from my Lists?
For more guidance in editing IIF files, see Bulk edit your lists.
Benefits of using Remove all Transactions feature:
How to do it:
What QuickBooks Does:
Delete all inactive lists items that you don't intent to use
Chart of Accounts: The following accounts are preset QuickBooks Accounts and should not be edited to other account names, as they are hard coded for a particular function:
Continue button is grayed out when creating a new company file via express start
Intuit recommends more than one solution for this problem. The first solution may solve your problem, or you may need to try all of them to resolve the issue. For best results, perform the solutions in the order shown.
Solution 1: Remove Special Characters
Solution 2: Run reboot.bat and try to create the new company file again.