Many nonprofit businesses need to print out statements for their donors summarizing contributions for the year. Although there is no default report in QuickBooks Desktop that displays this information, there are several options that you can use in QuickBooks Desktop or through the Intuit Marketplace.
Method 1: Use QuickBooks to generate statements and reports
If you are using QuickBooks Desktop Premier or Premier Accountant Edition, you can use the Donors/Grants Report for your own reference. The report lists the donations and totals them by donor. To access it, go to the Reports menu, select Industry Specific > Non-Profit Reports then click Donors/Grants Report.
If you need a copy of statement for each donor and all donations have been recorded on invoices (pledges in Nonprofit edition) or statement charges, you can create and print out customer statements.
If you need to print customer/donor statements and donations have been received in the form of invoices (pledges) and sales receipts (donations), you can use Sales by Customer Detail report:
If you need to print customer/donor statements and donations have been received in the form of invoices (pledges), sales receipts (donations), deposits, journal entries and any other method, you can use Custom Transaction Detail report.
Method 2: Use third party application
Non-Intuit Developers have created software that integrates with QuickBooks Desktop to handle this process. You can look for a third party application that handles these reports through the Intuit Marketplace.