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Using the Already Paid option on a receiving voucher in Point of Sale and its effect in QuickBooks

If you have the Receiving preference in Company Preferences set to Enter vendor billing information in Point of Sale, vouchers display an Already Paid checkbox to select, this indicates that you previously paid the associated bill.

Selecting the Already Paid on a receiving voucher in Point of Sale requires steps in QuickBooks to complete the transaction properly.

Detailed Instructions

If you select Already Paid on a receiving voucher in Point of Sale and you are using QuickBooks, two entries are created in QuickBooks:

  • An item receipt  in QuickBooks that will be marked as paid with a negative number in the Amount field.
  • An entry increasing the Accounts Payable account exists.


To complete these entries in QuickBooks, verify if a transaction that paid the bill for the Item Receipt has been or has not already been created  in QuickBooks. Follow the appropriate steps: 

KB ID# HOW12326
12/6/2016 6:07:27 AM
QYPPRDQBKSWS05 9138 Pro 2017 e8d1b7