You can use a single QuickBooks Payroll subscription to process payroll for multiple companies.

Limitations

• You must use the same registered copy of QuickBooks to process payroll for all companies on a single payroll subscription.

• The contact information and payroll administrator for the payroll subscription will be the same for all companies you add to a single subscription.

• Each QuickBooks Payroll service has a limit on the number of companies you can add to a single subscription.

  Service	Maximum number of companies (EINs)
  QuickBooks Standard Payroll	3
  QuickBooks Enhanced Payroll	3
  QuickBooks Enhanced Payroll for Accountants	50
  QuickBooks Assisted Payroll	3

To do this task:

1. Go to the File menu, and then click Open or Restore Company.
2. Click Open a company file, and then click Next.
3. Browse to find the company file you want to add and click Open.
4. Go to Employees menu, and then click Payroll.

   What if the menu item isn't there?

   If the company has an existing QuickBooks Payroll subscription and you want to move it to another QuickBooks Payroll subscription, then go to the Employees menu, then:

   • In QuickBooks 2007 or higher: select My Payroll Service, and then click Change Payroll Service Option.
   • In QuickBooks 2006: Payroll Service Activities, then Modify Payroll Service Options.
   • In QuickBooks 2005: select Payroll Services, then Add/Change Payroll Service). (Skip step 5).
   • If you are unable to change the payroll service using the options above, follow these steps: ..
     • Switch to calculating payroll taxes manually in the file that you want to add to your subscription
     • Close this company (File > Close Company)
     • Open a company file that is already using your payroll subscription
     • Get payroll updates in this file
     • Reopen the company file you want to add to your payroll subscription
     • You will now see the option to Use my existing payroll service (Employees > Payroll)
   .
5. Click Use My Existing Payroll Service.
6. Follow the onscreen instructions to add the company to your existing subscription.

Note for Disk Delivery users: If you prefer the disk delivery option for receiving your payroll updates (rather than the online option), you must call Intuit to add this company file to your existing subscription.

Alternate Steps:

If a subscription has been purchased directly from QuickBooks prior to creating a payroll company file, then a subscription number will not be available when clicking Use My Existing Payroll Service. Please use the following steps in this instance:

1. Contact QuickBooks payroll support at (800)624-2106
2. Provide the EIN and you will be given a unique Payroll Service Key number
3. Go to Employees>Payroll>Enter Payroll Service Key
4. Click Add and enter the Service Key as onle long number with no hyphens
5. Click Finish

A new Tax Table will be downloaded and payroll functions will be activated in the QuickBooks company file.

To move a company EIN to another QuickBooks Standard or Enhanced Payroll subscription, please call QuickBooks payroll support at (800) 624-2106.

Important: If you receive payroll updates with the disk delivery option, please contact QuickBooks payroll support at (800) 624-2106 to add a company EIN to your existing subscription.