As an accountant working in an Accountant's Copy, you can work on transactions dated on or before the dividing date. working with Accountant's Copy, . Your client continues to work in the company file on transactions dated after the dividing date. working with Accountant's Copy, . To prevent your work from conflicting with your client's work, there are limitations to what you can do in an Accountant's Copy. working with Accountant's Copy, .
Note: If the restrictions on using an Accountant's Copy won't accommodate
your situation, you can convert it
to a regular company file. working with Accountant's Copy, . If you do this, your client will not be able to automatically import your changes. working with Accountant's Copy, . He or she will have to enter your changes manually in the company file. working with Accountant's Copy, .
How do I know what I can do?
An Accountant's Copy prevents you from making any changes that may conflict with your client's work. working with Accountant's Copy, . Some fields may be disabled in an Accountant's Copy. working with Accountant's Copy, . In other areas, you may see fields with a highlighted background. working with Accountant's Copy, .
Highlighted background. I0nformation you enter in fields with a highlighted background will be included in changes you send back to your client.
Without highlighted background. For fields without the highlighted background, you can change the information in the field if it helps you with your work, but that information will not be included in the changes you send back to your client.
Transaction restrictions in Accountant's Copy
In an Accountant's copy, you can add, edit, void, and delete transactions with the following exceptions. working with Accountant's Copy, .
You cannot add, edit, void, or delete:
- Payroll
- Non-posting transactions (such as estimates, sales orders)
- Transfer of funds between accounts
- Build assemblies
- Sales tax payments
You can add or delete, but not edit or void:
- Vendor credits
- Item receipts
- Bill payments by credit card
- Adjustments to quantities/value on hand
You can add, delete, and edit, but not void:
Reconciliation restrictions in Accountant's Copy
You can reconcile any period that ends before the dividing date and your changes will be sent back to your client. working with Accountant's Copy, . Also, if you change the reconcile status of a transaction in the register, the change will go back to your client. working with Accountant's Copy, .
You can also reconcile periods ending after the dividing date if it helps you with your work, but those changes will not be sent back to your client. working with Accountant's Copy, . You can unreconcile any period. working with Accountant's Copy, .
List restrictions in Accountant's Copy
Note: The Chart of Accounts has no restrictions. working with Accountant's Copy, . You can work with the Chart of Accounts as you would in a regular QuickBooks file.
Generally, you can only view lists in an Accountant's Copy, but there are exceptions. working with Accountant's Copy, . You can edit, delete, and inactive the list items you create in the Accountant's Copy. working with Accountant's Copy, . For lists with items dated before the Accountant's Copy was created, you can only view the lists. working with Accountant's Copy, . But you can edit the following lists.
Also, you can add items to the following lists. working with Accountant's Copy, .