Replacing a lost or destroyed paycheck

To correctly replace a lost or destroyed paycheck and ensure that your payroll data remains accurate, you need to print a replacement check with a new number and make a record of the lost or destroyed check.

To do this task

1. Open the check register, and find the paycheck that was lost or destroyed.

   Go to the Lists menu and click Chart of Accounts. running payroll, . Highlight the appropriate bank account then double-click its name.

2. Find the original paycheck and note its check number and the net pay amount, which you'll need later.

3. Double-click the entry in the check register to open the Paycheck window. running payroll, . Select the To be printed checkbox and click the Print button at the top of the window to reprint the check using the next check number in your numbering sequence. running payroll, . Click Save & Close in the Paycheck window and close the check register.

   This is the replacement paycheck that you will give the employee.

   The next steps create a record of the lost or destroyed paycheck.

4. Now, in the icon bar click Check to write a new check.

   • Use the same check number as the original lost or destroyed check.
   • Make the date the same as the day the check was originally written.
   • Make the check payable to the employee (ignore the message about using the built-in payroll features.)
   • Make the check amount the net payment amount from the original check.
   • Note in the memo line that this check was replaced by the check you reprinted.
5. On the Expenses tab, choose Payroll Expenses in the Account column.

6. Click Save & Close.

7. Open the check register again. running payroll, . Find the check you just created, right-click it, and click Void Check.

   You should now see the word "VOID" in the Memo field and a check amount of "0.00." You now have a record in your check register of the lost or destroyed check.

See also

• Use the Find feature in QuickBooks to locate paychecks