Protect your QuickBooks data

In addition to setting up users and passwords, you can provide additional security for your QuickBooks company file. user permissions, security, company file, protecting data, protecting your data, . Here are some suggestions to make your company data more secure:

• Install a network-based or PC-based firewall: If you install a firewall on your Internet connection, you can reduce the likelihood that uninvited persons will use the Internet to access systems on your network. Firewall products will help you to ensure that your computers only conduct the traffic you allow. user permissions, security, company file, protecting data, protecting your data, . You can find out more about industry-certified products from the sites listed in the table. user permissions, security, company file, protecting data, protecting your data, . Many of the sites listed contain references for further information.

• Find out more about Windows security and Windows Update services from Microsoft:http://www.microsoft.com/security/

• Install anti-virus software and keep it up-to-date: Find out more about anti-virus software, computer viruses and related information from the sites listed in the table below.

• Configure QuickBooks access controls appropriate for your business: QuickBooks enables you to configure access controls to several classes of information and capabilities. user permissions, security, company file, protecting data, protecting your data, . You can restrict access to Accounts Receivable, Accounts Payable, Payroll, Online Banking, and critical accounting functions, so that only the people you select will be able to perform those functions. user permissions, security, company file, protecting data, protecting your data, . These restrictions will also apply to applications that use the QuickBooks SDK that run under each user's account.

• Back up your data file frequently: Keep backups of your data file in a safe location. user permissions, security, company file, protecting data, protecting your data, . Keep your backups in a fireproof safe, or at a business records management facility.

• Keep your business running when disaster strikes: Appropriate people in your company should perform administrative tasks for QuickBooks. user permissions, security, company file, protecting data, protecting your data, . If a temporary employee installs and sets up QuickBooks, they may not be capable of supporting you in critical situations. user permissions, security, company file, protecting data, protecting your data, . Plan for situations where your accountant or bookkeeper is unavailable. user permissions, security, company file, protecting data, protecting your data, . If your data file is damaged, or the QuickBooks administrator password is lost, and you purchase data recovery services from Intuit, Intuit may need to contact the owner of the business to recover your company data file, for security reasons.

Further information

Intuit does not endorse or specifically recommend any of the products listed in the links below. user permissions, security, company file, protecting data, protecting your data, . Security recommendations should take into account relevant factors that may be unique to your business. user permissions, security, company file, protecting data, protecting your data, . No single product or security technique by itself will assure complete protection of your data. user permissions, security, company file, protecting data, protecting your data, . Combinations of the products and practices listed here will help to protect your QuickBooks data.

Additional information may be obtained by using your favorite search engine to search for anti-virus and firewall products.

See also

• Setting up new users

• Assigning passwords to new users

• Changing passwords