Setting up multi-user QuickBooks (recommended setup)

About setting up multi-user QuickBooks

1. Go to the computer where the company file is located.

   Perform all setup steps on the computer where the company file is located.

2. Install QuickBooks.

   If you purchased a multi-user value pack

   During installation, you will be asked whether you are installing QuickBooks on the computer where the company file is located. multiuser, multi-user QuickBooks, setting up (recommended) , permissions, multi-user, . If you answer Yes to this question, QuickBooks sets up the computer to host multi-user access to the company file. multiuser, multi-user QuickBooks, setting up (recommended) , permissions, multi-user, . Skip to Step 6 in this procedure.

   To verify that the computer is set up to host multi-user access, open QuickBooks. multiuser, multi-user QuickBooks, setting up (recommended) , permissions, multi-user, . Go to the File menu and click Utilities. multiuser, multi-user QuickBooks, setting up (recommended) , permissions, multi-user, . If your computer is already set up to host multi-user access, you will see the menu item "Stop hosting multi-user access."

3. Open QuickBooks.

4. Open the company file in multi-user mode.

   Expando text for opening in multi-user mode

5. When asked if you want to host multi-user access on this computer, click Yes.

6. To protect your company information from unauthorized access, Intuit recommends that you set up permissions.

   Access permissions definition

Additional information

In the recommended setup, to provide other QuickBooks users with continuous access to the company file, the computer that is hosting multi-user access must be left on. multiuser, multi-user QuickBooks, setting up (recommended) , permissions, multi-user, . However, QuickBooks can be closed. multiuser, multi-user QuickBooks, setting up (recommended) , permissions, multi-user, .

Once you turn on hosting, all company files on the computer can be opened in multi-user mode as long as users have valid user names and passwords.

Related topics

• About multi-user QuickBooks

• Troubleshooting multi-user problems