Scheduling regular backups of your data

You must be in single-user mode to do this.

You have two options when scheduling backups of your data on local media:

• You can schedule automatic backups that take place when you close your company file.

• You can schedule backups that take place at regular intervals, even when you're away from your desk. file handling, backups, scheduling, backups, automatic, scheduling, backups, . (Your computer must be on and your data file closed.)

To schedule automatic backups

1. Go to the File menu and click Back Up.

2. Click the Schedule a Backup tab.

3. Select Automatically backup data when closing data file and specify how often you want your data file automatically backed up. file handling, backups, scheduling, backups, automatic, scheduling, backups, . For example, to back up your data file every fifth time you close it, type 5 in the field provided.

4. Click OK.

To schedule regular backups

For the backup to take place, the computer you use to run Quickbooks must be on, but the data file you want to back up cannot be in use. file handling, backups, scheduling, backups, automatic, scheduling, backups, . (You can be working in a different data file, though.) Be sure to schedule your backups accordingly.

1. Go to the File menu and click Back Up.

2. Click the Schedule Backup tab.

3. Click New to open the Schedule New Backup window.

4. Type a description for your scheduled backup. file handling, backups, scheduling, backups, automatic, scheduling, backups, . This description will appear in the backup list on the Schedule Backup tab.

5. Specify a location for your scheduled backup. file handling, backups, scheduling, backups, automatic, scheduling, backups, . If necessary, click Browse and navigate to the location you want.

6. (Optional) If you want to keep more than one backup, select Number of backups to keep and specify how many. file handling, backups, scheduling, backups, automatic, scheduling, backups, . For example, if you want to keep three backups, type 3 in the field provided. file handling, backups, scheduling, backups, automatic, scheduling, backups, . Each time your data file is backed up as scheduled, the new backup replaces the oldest one, always leaving a total of three backups.

   If you want to keep all backups, make sure Number of backups to keep is deselected.

7. Select the time and day you want your backup to run. file handling, backups, scheduling, backups, automatic, scheduling, backups, . You can select as many days per week as you want. file handling, backups, scheduling, backups, automatic, scheduling, backups, . You can also select whether you want the backup to run every week, every two weeks, and so on up to every five weeks.

8. If necessary, set a password.

9. Click OK.

Related topics

• Recommended backup routine

• Backing up your data