Copying a company file using Windows

If you do not want to move your company file using the portable company file feature in QuickBooks, you can copy the company file using Windows. file handling, . Because the copied company file is not compressed, it is recommended that you use a zip disk or CD-R disc.

1. Open the directory in which the QuickBooks company file is located.

   Browse to or search for the data file, which will have a .qbw file extension (for example, mycompanyname.qbw). file handling, . When moving a file from a network server, browse to the network drive on which the data file is located.

2. Copy the QuickBooks company (.qbw) file and the corresponding transaction log (.qbw.tlg) file.

   The transaction log file has the same name as the company file, but with a .qbw.tlg extension. file handling, . It is located in the same directory as the QuickBooks company (.qbw) file.

   If you are moving an accountant's review copy

   If you are moving an accountant's review copy, the review copy will have a .qba extension and the transaction log file for it will have a .qba.tlg extension.

3. Paste the files in the new location.

   If you are moving the files to a network server

   When moving files to a network server, browse to the network drive you want to use and paste the files in that location. file handling, . This location must be shared and mapped. file handling, . If you are unsure of these concepts, see your network administrator for assistance.

   Once you have moved the files to a network server, you can use the copied company file. file handling, . Go to the File menu and click Open Company.

   If you are using removable media (such as a CD)

   Paste the files to the removable media and then take the media to the computer to which you want to copy the files.

   Once you've moved the files to the new computer, right-click the company file and choose Properties. file handling, . If the Read-only checkbox at the bottom of the Properties window is selected, clear the selection and click OK.

   You are now ready to use the company file. file handling, . Go to the File menu and click Open Company. file handling, .

Related topics

• About portable company files

• Using a portable company file to e-mail or move a company file