Backing up manually to local media
You must be in single-user mode to do this.
Use this procedure to back up your company file to local media, such as a
3.5 inch diskette, Zip disk, or tape.
If you are backing up to a recordable CD, refer to the
information about CD backups.
Go to the File menu and click Back Up. file handling, backups, manual, . Make sure the Back Up Company File
tab is selected.
(Optional) If you want to change the name or location that QuickBooks
suggests for the backup file, type your changes in the Filename and Location
fields. file handling, backups, manual, . If necessary, click Browse to browse to the new location.
(Optional) Set backup defaults. file handling, backups, manual, . Click
Set Defaults and specify the defaults
for your manual backups.
(Optional) Select backup options. file handling, backups, manual, . Click Verify data integrity to verify your
data before backing up. file handling, backups, manual, . If you've selected to back up to floppy disks,
select Format each floppy disk during backup to format the disks as you back
up, instead of before.
If the disk needs to be formatted prior to backup, do not choose Quick
Format. file handling, backups, manual, . Instead, we recommend that you fully format your disk.
Format a new disk.
Even if the disk is labeled as preformatted, you should fully format a new disk before using it. file handling, backups, manual, . Sometimes new disks can
be stripped of their formatting during shipping.
Click OK.
If you need more than one disk: QuickBooks asks you to
insert an additional disk as each disk fills up. file handling, backups, manual, . Be sure to label the disks so
that you'll know which one was first, which was second, and so on. file handling, backups, manual, . This
will help you if you ever need to restore the data from the disks.
What the Backup command does
The QuickBooks Backup command doesn't simply copy the data for your
QuickBooks company. file handling, backups, manual, . Instead, it compresses the data into a compact file that is
smaller than your company file. file handling, backups, manual, . To open a backup file, go to the File menu and click Restore.
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