Creating items for inventory

add item

create item

Use inventory part items to represent materials or parts that you buy, track as inventory, and then resell. Through inventory part items, you can keep track of how many items remain in stock after a sale, how many items you have on order, your cost of goods sold, and the value of your inventory. Note that QuickBooks does not track inventory through the manufacturing process.

Do not create separate inventory part items for sales and purchases. You must use the same inventory part item on both sales forms and purchase orders to keep the inventory accurate.

1. From the Lists menu, choose Item List.

2. From the Item menu button, choose New.

3. From the Type drop-down list, choose Inventory Part.

   If Inventory Part isn't on the list

4. Enter an item name or number.

   What you enter here is displayed on the drop-down list of items when you are filling out a sales form or purchase order. Enter a name or number that will help you distinguish this item from all the others on the list.

5. If this item is a subitem of an existing item, select the "Subitem of" checkbox, and specify the other item's name.

6. Fill in the Purchase Information fields.

7. Fill in the Sales Information fields for information that you show to customers.

8. Fill in the Inventory Information fields for easy reordering of stock.

9. (Optional) Click Custom Fields to fill in or define custom fields for this item.

10. Record the item.