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Edited Item Description does not show in the Item Description column of reports

When you create a sales transaction (invoice, estimate, credit memo, sales receipt, sales order, purchase order) and edit an item description, the new information does not show in any reports in the Item Description column.

Why is this happening

The Item Description column in all QuickBooks reports shows information from the Item List and not the transactions.  Any modifications to the Description in a transaction will not appear in this column.

The default reports in QuickBooks includes a Memo column which plays a dual role in detailed reports:  

  • It will display the Description from how it appears in the transaction.
  • It will display the text used in the Memo field followed by the Description for the item(s) selected on the transaction.


If this information does not answer your question, you can read discussions and post messages and questions relating to your issue on the Intuit QuickBooks Community site for free. You can contact an agent for additional guidance. Fees may apply.

KB ID# SLN77027
8/31/2015 10:57:02 PM
PPRDQSSWS407 9125 Pro 2015 e208f9