If you're considering exporting list and transaction data from QuickBooks Online (QBO) to another version of QuickBooks Desktop, we'd like to provide you with a little information, just so you understand the capabilities and limitations of the process.
Important: Please take careful note of the limitations listed below for the various list names. Most export errors are due to list names that are too long. If you have any list names that are longer than the limits described here, you must edit the items and shorten the names before exporting.
There isn't a known limitation of File Size (MB) for any file generated through the export process. As long as your system has enough disk space, is setup to where it will not sleep, or turn-off while idle, you should be able to export all data. The only size limitations would be the limitations of the Desktop program that you are trying to convert to. For list and item limitations for Desktop products see Maximum number of list entries.
Audit Log data is not exported, however the audit log can be printed within QBO or saved as a PDF.
Cash purchases are converted to checks.
All your accounts are exported to accounts with the same name with the following exceptions:
All data about each customer is exported with the following exceptions:
The following lists don't exist in QBO. These lists will be created in QuickBooks desktop and will contain their default list items except: