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Export limitations for QuickBooks Online to QuickBooks Desktop

If you're considering exporting list and transaction data from QuickBooks Online (QBO) to another version of QuickBooks Desktop, we'd like to provide you with a little information, just so you understand the capabilities and limitations of the process.

Important: Please take careful note of the limitations listed below for the various list names. Most export errors are due to list names that are too long. If you have any list names that are longer than the limits described here, you must edit the items and shorten the names before exporting.

Sytem Requirements

Size Limitations

There isn't a known limitation of File Size (MB) for any file generated through the export process.  As long as your system has enough disk space, is setup to where it will not sleep, or turn-off while idle, you should be able to export all data.  The only size limitations would be the limitations of the Desktop program that you are trying to convert to.  For list and item limitations for Desktop products see Maximum number of list entries.


Software Required

  • Exporting from QBO requires QuickBooks Pro, Premier, or Enterprise 2004 or newer installed on your Windows based computer.
  • You can export from QuickBooks Simple Start Online to QuickBooks Simple Start Desktop versions 2004 & 2005, but not to versions 2006 or newer.
  • You can export fromQuickBooks Online to QuickBooks Basic 2004 Release 5 or later, but no older versions.
  • You can export to the Premier Nonprofit or Retail editions however an additional step is required to prepare for export*
  • You can't export directly to any Mac versions of QuickBooks however, see article Exporting from QuickBooks Online to Quickbooks for Mac for details.
  • QuickBooks desktop versions require the use of Internext Explorer and do not support the use of other browsers at this time.

    *If you want to convert your QBO data to QB Premier NonProfit or Retail Edition:
    • You can change the Industry Edition in QB Prem before you do the export.
    • Change it to the General Edition. Then after the export, change it back to the Non Profit or Retail Edition.
    • Steps are online at: http://support.quickbooks.intuit.com/support/pages/inproducthelp/Core/QB2K11/ContentPackage/Core/Handshake/change_premier_edition.html
Exporting lists and transactions
KB ID# INF19597
4/24/2017 7:40:09 PM
QYPPRDQBKSWS09 9138 Pro 2017 986072