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Maximum number of list entries (list limits and custom fields)

Each list in your company data file can contain up to a maximum number of list entries.

Detailed information

 

List name

Max number of entries

(Pro, Premier)

Max number of entries
(Enterprise Solutions)
Chart of accounts

10,000

100,000 (10,000 in version 12.0 and earlier)

Total names: Employees, Customers, 
Vendors, and Other Names combined1

14,500
(Individual limits of each list is 10,500)

>100,0003
(29,000 in version
6.0 and earlier)

Items, including inventory items

(Group items can contain only 20 individual items.)

14,500

>100,0002
(29,000 in version
6.0 and earlier)

Items in an inventory assembly or sub-assembly

100

500

Job types

10,000

10,000

Vendor types

10,000

100,000 (10,000 in version 12.0 and earlier)

Customer types

10,000

100,000 (10,000 in version 12.0 and earlier)

Payroll items

10,000

10,000

Price Levels

100

750 (100 in 11.0 and earlier)

Classes

10,000

100,000 (10,000 in version 12.0 and earlier)

Terms for receivables and payables

10,000

29,000

Payment methods

10,000

10,000

Shipping methods

10,000

10,000

Customer messages

10,000

100,000 (10,000 in version 12.0 and earlier)

Memorized reports

14,500

29,000

Memorized transactions

14,500

50,000 (29,000 in version 12.0 and earlier)

To Do notes

10,000

100,000 (10,000 in version 12.0 and earlier)

Sales Reps

10,000

10,000

Sales Tax Codes

10,000

10,000

Group Items & Sales Tax Group Items 50 50
Advanced Inventory Sites N/A 1,000,000,(200 in version 12.0 and earlier)
Advancing Pricing Price Rules N/A 100,000 (14.0 R3 and later)
Contacts No limit No limit
Custom Fields Total 20 45

Item custom fields

5 15

Customers/Vendors/Employees custom fields

154 304

1Simple Start is not available in QuickBooks 2012 and later.

2QuickBooks Enterprise Solutions 11.0 and later versions allow you to add up to one million names (e.g. customers, vendors, employees) and up to one million items (e.g. inventory, non-inventory, and service items). Some performance degradation is likely as your lists approach these size thresholds

3Current QuickBooks users can check the size and or lists of their QuickBooks company file by pressing the F2 key or Ctrl + 2 and look for File Size in the File Information section of the window or List Information section.

4Customers/Vendors/Employees - 15 and 30 totals are a combination of custom fields for customers, vendors and employees.

  • In Pro/Premier, although there is a total of 15 custom fields, you cannot have more than 7 per category. For example, you could only have 7 custom fields for customers, 7 for vendors and 1 for employee.
  • In Enterprise Solutions, although there is a total of 30 customer fields, you cannot have more than 12 per category. For example, you could only have 12 custom fields for customers, 12 for vendors and 6 for employee.

Note: Some of the items in the chart above are not available in earlier versions of QuickBooks. 

If this information does not answer your question, you can read discussions and post messages and questions relating to your issue on the Intuit QuickBooks Community site for free. You can contact an agent for additional guidance. Fees may apply.

KB ID# INF12412
8/28/2014 10:15:42 PM
PPRDQSSWS400 9102 Pro 2013 01ff50