A QuickBooks Desktop company file contains all the financial records for a single business. If you're just starting out with QuickBooks, the first thing you must do is create a QuickBooks company file for your financial records. If you previously have an older version of QuickBooks, you should first identify if it is the right time to start a new company file to replace your old file or establish a new file from scratch.
This article describes the following ways to create or start a company file:
Note that if you are not yet ready to create a new company file, QuickBooks provides you with sample company files that you can experiment with to see how QuickBooks works.
QuickBooks Desktop provided sample company files that you can work and play around with. However, You CAN’t use a sample company file for your own financial records. You must set up a company file just for your company.
To create a new company file:
You can create a new company file by copying and renaming an existing file and moving it to a different computer.
Copying the company file retains all of the lists, transactions, templates and preferences used to create the original company file.
Step 1: Identify the location of the original company file.
Step 2: Copy the Existing Company File
Step 3: Browse to the new location of the file.
Step 4: Right click and select paste
Step 5: Open QuickBooks and open the company file from the new location.
Note: All transactions from the original company file are included in the copied file. If you want to remove existing data, use the Condense Data Utility to remove the existing transactions.
If you are an accountant, you can save time by creating a new company file based on an existing company file for every client. You can use this feature to create a template for different industries like manufacturing and professional services.
The following information will be carried over to the new file:
The following information will NOT be carried over to the new file:
If you create a new data file but you like to bring over lists from the old file you can:
Check the article Export List
Follow Open an IIF file with Microsoft Excel to edit list information and make the necessary changes.
What do I remove from my Lists?
For more guidance in editing IIF files, see Bulk edit your lists.
Setting up your opening balance:
To do this you must meet the following criteria:
You can only do this with the following transactions:
Note: This process will work in an Accountant's Copy as long as the transactions dates are PRIOR to the dividing date.
Export the report to excel
Enter transactions into the new company file using Batch Enter Trasactions
Continue button is grayed out when creating a new company file via express start
Intuit recommends more than one solution for this problem. The first solution may solve your problem, or you may need to try all of them to resolve the issue. For best results, perform the solutions in the order shown.
Solution 1: Remove Special Characters
Solution 2: Run reboot.bat and try to create the new company file again.