When you decide it is time to create a new data file, you can:
If you have Direct Deposit or Assisted Payroll, you must contact them FIRST so that they can set up your new data file and all of the info they need. Then you can import your item, customer, etc., lists and set up opening balances.
If your lists are damaged, exporting them and then importing them into your new file can copy the damage into your new file. If you suspect that your lists are damaged, import them and then check for the issues that caused you to start a new company file. If the issues exist in the new file, you should manually enter the lists into your new file.
The procedure described below may be simple and straightforward, but make no mistake about it, it takes a lot of time and effort to complete it. Please do not undertake starting a new data file lightly.
You cannot export existing transactions from your old company file. Moving transactions from one company file to another requires a third party software.
Open each exported list in a spreadsheet, and edit or delete list elements as needed:
Setting up your opening balances:
Our web site, www.marketplace.intuit.com has utilities that will assist in this task.
If these steps do not resolve the issue, you can read discussions and post messages and questions relating to your issue on the Intuit QuickBooks Community site for free or you can contact a technical support agent for additional guidance. Fees may apply.